The Poetry Society
Memorandum of Association
name of the Society is ‘The Poetry Society’.
registered office of the Society shall be situated in the Union Territory of
Delhi and at present it is at the following address: L-67A, Malviya Nagar, New
main objects of the Society are:
Indian poetry and look after the interests of poets in India;
to undertake collection, interpretation, translation, publication, and
propagation of Indian poetry in India and other countries;
(iii) to arrange expert advice on composition,
publishing, distribution and translation of Indian poetry;
to help maintain highest standards and foster a sense of literary
affinity among the poets writing in different languages in India;
to undertake, facilitate and provide for the publication of
newsletters, and of a
journal devoted to Indian poetry;
to give information and advice on problems relating to copyright and
the rights of poets;
(vii) to assist in settlement of differences and disputes
between members of the Society on the
one hand and other bodies and individuals on the other;
(viii) to engage in such education, literary and charitable
activities as would promote, provide and develop the objects of the Society;
to award grants, fellowships, prizes, subsidies, subventions and
assistance to poets and translators of poetry;
to do or cause to be done by assisting other organizations and
propagational and promotional activities of the Society;
to establish an appropriate organizational network or chapters in
different parts of India;
(xii) to supervise and promote the objects of the Society
in the national, regional and local aspects and to associate, affiliate and
cooperate with local, regional, national and international organizations for
(xiii) to associate with other institutions interested in the
objects of the Society, and in particular to utilize the potential of academic
and research institutions for the furtherance
of the objects of the Society;
to organize conferences,
lectures, workshops, seminars and poetry readings;
to undertake any suitable and proper activity in the accomplishment of
the purposes or in the attainment
of nay of the objects or in furtherance of the aims herein set forth, either
alone or in association with others;
(xvi) all the incomes, earnings, moveable or immovable
properties of the Society shall be solely utilized and applied towards the
promotion of its aims and objects only as set
forth in this Memorandum of Association and no portion there of shall
be paid or transferred directly or indirectly by way of dividends, bonus,
profit or in any manner, whatsoever,
to the present or past members of the Society or to any persons claiming
through any one or more of the present or the past members. No member of the Society shall have any personal claim on any moveable
and/or immovable properties of
the Society or make any profit, whatsoever, by virtue of his membership; and
(xvii) to do every other act or acts incidental or appurtenant to or
growing out of the aforesaid
objects, provided the same are not inconsistent with the law under which
this Society is organized; provided that the foregoing objects,
purposes and powers are subjects to the limitation that the Society shall not
be a profit making body.
The names, addresses, occupations and designations of the
present Governing Board to whom the management of the Society is entrusted as
required under section 2 of the Societies Registration Act of 1860 (Punjab
Amendment Act, 1957) extended to union Territory of Delhi are as follows:
Poet and Editor, 5/90, Conn. Circus, New Delhi-110001
Poet, DII/226, Kidwai Nagar West,
Poet and Editor, L-67A, Malviya Nagar, New Delhi-110017
Poet, 24, Mahadev Road, New Delhi-110001
Lakshmi Kannan (Treasurer)
Poet, 573, Sector III, R.K. Puram,
Poet, Indian Institute of Technology,
Hauz Khas, New
of Desirous Persons
undersigned, are desirous of forming a Society namely ‘The Poetry Society’
under the S.R. Act XXI of 1860 (Punjab Amendment Act of 1957) as extended to
the Union Territory of Delhi, in pursuance of this Memorandum of Society this
30th day of July 1984 at New Delhi.
Poet and Editor, 5/90, Conn. Circus,
Poet, DII/226, Kidwai Nagar West,
Poet and Editor, L-67A, Malviya Nagar,
Mr. Man Mohan Singh
Poet, 24, Mahadev Road, New
Poet, 573, Sector III, R.K. Puram,
Poet, Indian Institute of Technology,
Hauz Khas, New Delhi-110016.
Poet and Editor,
131, J. Extension,
RULES AND REGULATIONS
these rules unless the context otherwise requires:
Society’ means the Poetry Society.
means the Governing Board of the Society.
‘Executive Committee’ means the Executive Committee of the Society.
‘General Body’ means the General Body of the Society.
means a member admitted as such under rules.
means the Rules of Society, as amended from time to time.
‘Prescribed’ means prescribed by bye-laws made by the Governing
Board of the Society.
Composition of the Society
Society shall consist of the following:
will be following categories of membership:
(B) Institutional Members:
Qualifications for Member
Individual membership will be of the following classes:
Governing Board in their discretion may invite individuals, as it may deem
fit, to be Honorary Members.
Members will be those Indian poets who have signed the memorandum of the
Society and paid the admission fee of Rs. 100/- and the membership fee.
Members will be those Indian poets who are admitted as such on payment of not
less than Rs.500/-.
Indian poet who has written or translated one collection of poems is eligible
to become a Member of the Society on payment of Admission Fee and Annual
of poetry, and translators and poets who have done sufficient work will be
entitled to apply for Associate Membership on payment of Admission Fee and
Executive Committee may admit any literary Association or Society as Corporate
member of the Society on payment of the admission fee and annual subscription.
The Executive Committee shall prescribe by means of resolutions or bye-laws
terms and conditions as well as right as it may deem fit for all classes and
types of Membership other than Founder Membership.
Office Bearers of the Society
shall be the office bearers of the Society:
The President of the Governing Board shall also be the President of the
The Secretary-General of the Governing Board shall also be the
Secretary-General of the Society.
The Governing Board shall appoint any other staff as considered
necessary from time to time.
Powers and Duties of the Office Bearers
shall hold office for two years.
The date and place of the ordinary meeting of the General Body shall be
fixed by the President. The President may also call for a special meeting of
the General body either on his own initiative or at the written request of not
less than one-fifth of the members.
In the General Body, the governing Board and the Executive Committee,
the president shall have one vote, and if there be a tie on any question, he
shall in addition, have a casting vote.
The Vice-President shall assist the President in
performing his duties. In the absence of the President, the Vice-President
will act as President and enjoy all powers and privileges vested in the
The Secretary-General shall—
custodian of the records and other property of the Society,
correspondence on behalf of the Society,
(iii) receive, sort out and circulate the
manuscripts submitted by members, for review and discussion at the meeting.
issue notices for meetings of the Society and of the various committees
appointed by the General Body or the Executive Committee,
keep the minutes
of all meetings of the Society and its Committees,
receive applications for memberships and letters of resignations on
behalf of the Governing Board and the Executive Comm
get the accounts audited
jointly with the Treasurer,
(viii) operate the accounts of the Society jointly with the
Treasurer or the President,
sign cheques jointly
with the Treasurer or the President,
sign all contracts and assurances of property made on behalf of the
approved by the Governing Board or the Executive committee, or the General
exercise such powers as may be assigned to him by the Governing Board
or the Executive Committee or the General Body,
represent the Society
before any authority/Court of Law.
The Secretary shall assist the Secretary-General in
performing his duties and in the absence of the Secretary-General act as
Secretary-General and enjoy all powers and privileges vested in the
The Treasurer shall--
compile and maintain all accounts of the Society, and hold custody of
the accounts books etc.
operate the accounts of the Society jointly with the Secretary-General
and incur expenditures as sanctioned and authorised by the Board and/or the
present annual estimates and statements of accounts,
signs cheques jointly
with the Secretary-General,
for any money paid to the Sociey.
General-Body of the Society shall be composed of the following:
of the Society,
Life Members, Members and Executive Heads of Corporate Members of the
Powers and Duties of General Body
The General Body shall have the following powers and
Electing the members of the Board and the Executive Committee against
the vacancies to be filled from amongst the individual members with voting
right and the institutional members,
Electing a member or members to the Governing Board against the
vacancies to be filled from amongst the founder members if the founder member
or members in the event of death of founder members is/are unable to elect a
member or members to the board,
annual accounts and the budget of the Society,
Considering and deciding the removal/readmission by the Executive
committee of a member,
Framing Bye-laws and
Rules of Procedure,
(viii) Doing all such acts as may be necessary, subject to the
provision of these rules.
The Governing Board shall consist of seven persons. Three
persons shall be elected from founder members, two persons shall be elected
from Members—-One by individual members with voting right and other by
institutional members. The Board shall co-opt two persons from amongst the
members or distinguished poets who are not members of the Society.
The Executive Committee
The Executive Committee shall consist of the President, Vice-President,
Secretary-General and 7 members and shall be constituted as follows:
The Treasurer of the Society to be elected from amongst the members of
the Executive Committee,
Two members to be
nominated by the Governing Board of the Society.
Two members to be
elected by individual members with voting right,
Two members to
be elected by institutional members with voting right.
The Executive Committee shall have power to co-opt a member in any
vacancy to be filled by election for the residue of the term of the out-going
member if such vacancy arises in the second year
Every meeting of the Executive shall be presided over by the President,
and in his absence by the Vice-President, and the absence of both President
and Vice-President a member chosen by the member present on the occasion
Any business of the Executive Committee may be carried out by
circulation among all its members and any resolution so circulated and
approved by a majority of members by circulation shall be effective and
binding as if it had been passed by a meeting of the Executive committee.
The Secretary-General of the Society will also function as the
Secretary of the Executive Committee until a full time Secretary is appointed
to assist him.
Rights, Powers and Duties of the Governing Board
The Governing Board shall:
business and affairs of the Society;
Have all such powers and shall perform all such functions as are
necessary of proper for the achievement or the furtherance of the objects of
Incur expenditure on the establishment as a whole, create such posts as
it may think necessary for carrying on the work of the Society, prescribe the
terms and conditions of appointment to these posts and also make the
appointments to these posts;
Consider and deiced upon letters of resignations from senior
members/office bearers of the Society;
Expel/suspend a member/associate member if his conduct is found
prejudicial to the interests of the Society; pending the confirmation of the
Prescribe the procedures of its own meetings and the meetings of
Acquire by gift, purchases, exchange, lease or otherwise, lands,
buildings or other immovable property together with all rights appertaining
Construct and maintain buildings including right to alter or improve
them, and to equip them suitably;
funds for the Society by gifts, donations, or otherwise;
To receive moneys, securities, instruments and/or any other movable
property for and on behalf of the Society;
Grant fellowships, scholarships or other monetary assistance, on such
terms and conditions as it may prescribe, to such persons as it may select for
the carrying on of any research, or investigating, or study in a subject in
which the Society is interested;
Manage, sell, transfer or otherwise dispose of any property, moveable
or immovable, of the Society;
Assign, from time to time, such functions and duties and delegate such
powers, as it may deem fit, to the Executive Committee; and
Prescribe the powers, functions and duties of the President,
Vice-President, the Secretary-General, the Secretary and the Treasurer.
Powers, Functions and Duties of the Executive Committee
Subject to the overall control of the Governing Board,
the Executive Committee shall:
appoint from time to time, such and so many employees, and on such
terms and conditions, as it may deem fit, for carrying on the management and
the affairs of the Society;
over the employees of the Society;
to propose bye-laws for any of the matters for which they may be made
for consideration and adopting by the Board;
correspond with foreign scholars, institutions and organizations and to
co-operate with them in matters relating to the work of the Society;
appoint, if it deems fit, delegates to represent the Society to
conferences in India and abroad;
hold lectures, seminars to arrange for studies, investigations,
researches, and conferences on poetry in such manner as it may deem fit, from
time to time;
publish and/or to finance or arrange the publication of original and
translated poetry collections, and/or other literature and to sell or arrange
for the sale of them, as it may deem fit, from time to time;
centres or chapters in India as may be needed for the Society;
and maintain a library or libraries;
purchase all scuh articles and materials as may be needed for the
Society and its works;
appoint from time to time, sub-committees, including, if need be,
persons other than members, of the Executive Committee, and assign and/or
delegate thereunto, such powers, duties and functions as it may deem fit;
perform all such acts and duties and exercise all such powers as may be
delegated or assigned to it by the Board;
draw up the annual
budget of the Society for the approval of the Board;
annual report and accounts of the Society; and
approve or reject applications for membership of the Society.
Terms of Office
The terms of office of the President, Vice-President and
Secretary-General shall be for two years. They shall be eligible for
The term of office of the Treasurer and the elected/nominated members
of the Board and the Executive Committee shall also be for two years. The
elected/nominated members will be eligible for re-election/renomination.
The elected members of the Governing Board will elect President,
Vice-President, Secretary-General and the Members of the Executive Committee
will elect the Treasurer.
All meetings of the General Body shall be held in New
Delhi. Meetings of the Governing Board and the Executive Committee may be held
in New Delhi or in any of the other centres of the Society.
Quorum for Meetings
For General Body: One-third of the total enrolled members shall form
the quorum at any meeting of the General Body. If at a meeting a quorum is not
available, the meeting shall be adjourned and reconvened one hour later and
then no quorum shall be necessary.
For a meeting of
the Board, the quorum shall be three; and
(iii) For Executive Committee: Four members of the
Executive Committee shall form a quorum at any meeting of the Executive
Formation of Sub-Committees
The Executive Committee may, by a resolution, appoint
under the directions of the Board sub-committees for such purposes and with
such powers as it may think fit.
Election and Its Method
Election to the Governing Board and the Executive
Committee will be held once in two years, by secret ballot.
The financial year of the Association shall be from 1st
April to 31st March.
Submission of Annual Lists as per Section 4 of S.R. Act, 1860
Once in every year a list of members of the Governing
Body shall be filled with the Registrar of Societies as required under section
4 of the Societies Registration Act of 1860.
Legal Proceedings as per Section 6 of S.R. Act, 1860
The Society may sue or be sued in the name of
President/Secretary-General as per provisions laid down under section 6 of the
Societies Registration Act, 1860.
Amendment as per Section 12 and 12A of the S.R. Act, 1860
Any kind of amendment in the memorandum or Rules and
Regulations of the Society shall be made as per section 12 and 12A of the
Societies Registration Act of 1860.
Dissolution as per Section 13 and 14 of S.R. Act, 1860
Society can be dissolved, if necessary, as per section 13
and 14 of the Societies Registration Act of 1860.
All the provisions of the Societies as extended to the
Union Territory of Delhi, will apply to this Society.
Certified that this is the current copy of the rules and
regulations of the Society.
/ Secretary-General /